EADMT Rules of Procedures

I GENERAL ISSUES
 
1. Language
The working language of the association is English.
 
2. Reimbursement - Meetings
   2.1 Reimbursement is given to the Board Members.
   2.2 The Board Members are committed to minimise expenses of the meetings.
   2.3 Reimbursement is only given to real expenses of second class low cost travel and low cost accommodation.
   2.4 The treasurer proposes and manages an expenses budget per meeting.
   2.5 Meetings should always happen in a place that is the most cost efficient.
 
3. Reimbursement – Administration
Claims of phone calls and postage are not reimbursed. Members can use free communication systems; Skype and Email.
 
4. Reimbursement – General
   4.1 There is no reimbursement for loss of income.
   4.2 A request for out of the ordinary expenses can be made to the Board for consideration.
 
5. Administration
   5.1 There is no physical office or paid administrator. All administration will be carried out by the Board.
   5.2. The General Assembly can decide on establishing an office and/or administrator.
   5.3 The budget will cover general administration costs.
   5.4 There will be one Email address to be announced for communication with the Board.
 
II MEMBERSHIP
 
6. Application procedure:
 6.1 The applicant requests the application documents (including Statutes, Requirements, Ethical Code, Rules of Procedures, etc.)
  6.2 Application for membership has to be sent by email to the official email address (to be notified).
  6.3 The Board acknowledges receipt of application and requests the application fee in order to proceed.
 6.4 When the fee is received the application will be reviewed by two Board Members. In case of disagreement the application is taken to the whole Board.
  6.5 The Board commits to respond within 6 months and will give a recommendation to the General Assembly.
  6.6 In order to be approved by the General Assembly the application has to be turned in no later than 6 months before the General Assembly meeting.

7. Members
See article 5 of the statutes.
 
8. Annual Membership Fee
Full Professional Member: € 250,-
Full Basic Member € 200,-
Associate Member € 100,-
 
9. Application Fee
Full Member € 50,-
Associate Member € 10,-
The application fee is non-refundable.
 
10. Recoverability
All annual membership fees must be paid on the basis of the fiscal year (June-May) and will be required by the 1st of June of the coming year.

III DELEGATES
 
11. Requirements for Delegates of Full Members
  11.1 Each Member chooses a Delegate for the EADMT according to their own procedures.
  11.2 Only the Delegates of Full Members have the right to vote at the General Assembly.
  11.3 All Delegates should be proficient in the English language.
  11.4 The Delegates must be a dance/movement therapist.
  11.5 A Delegate should be a professional member of his/her national association.
  11.6 All these requirements also apply for the Deputy Delegate.
  11.7 Every Delegate has to be willing to take over a Board position.
  11.8 6 months prior to the General Assembly where the Board is to be re-elected the Members confirm their Delegate and Deputy Delegate.
 
12. Requirements for Delegates of Associate Members
  12.1 Each Member chooses a Delegate for the EADMT according to their own procedures.
  12.2 The Delegates of Associate Members have no voting rights at the General Assembly.
  12.3 All Delegates should be proficient in the English language.
  12.4 The Delegates must be a dance/movement therapist.
  12.5 A Delegate should be a professional member of his/her national association.
  12.6 All these requirements also apply for the Deputy Delegate.
 
13. General
  13.1 Delegates are responsible for all communication between Members and the Board. There will be no personal communication between the Board of the    Member association and the EADMT Board.
  13.2 The Board will decide procedures for internal communication.
  13.3 The Delegate has the responsibility to inform the Deputy Delegate, the EADMT Board, and the Member association Board in case of his/her absence,  illness, or other impediment.
 
IV GENERAL ASSEMBLY
 
14. Date of the General Assembly
The General Assembly is to be held between September and November.

15. Chairman of the meetings 
The President of the Board, or in his/her absence, one other Board Member, chairs the General Assembly.

16. Minutes
  16.1 The format of the minutes has to contain the following requirements of the court:
       a) Date, Place
       b) Number, names and country of attendees,
       c) Name of chairperson
       d) resolutions passed with voting statistics (number of votes, approval, refusal, abstention)
       e) voting result with number of votes
     f) for voting new Board members: complete name, address, occupation, and function within the Board with information to the acceptance of the vote
       g) signature of the President and the minute taker. These signatures have to be on the original of the minutes.
  16.2 All people mentioned in the minutes should be identified by full name and country they represent.
  16.3 The minutes have to go within 6 weeks after the meeting to the President and within 8 weeks distributed to the members.
 
17. Voting procedures for the Board
  17.1 Only Delegates of Full Members can be elected to the Board.
  17.2 The Board Member can be re-elected for two terms. In order to be re-elected the Board Member must be nominated Delegate as regulated in 8.8 in these Rules of Procedures.
  17.1 For electing the Board each Delegate has one or two voting papers depending on §4.1 of the Statutes. Each Delegate chooses three candidates per voting paper.
  17.2 The candidates who receive the most votes will be on the Board.
 
V BOARD
 
18. Candidates:
  18.1 All Full Member Delegates are potential candidates for the Board.
  18.2 For the Inaugural General Assembly one month prior to the meeting each Delegate, in accordance with his/her national association, should formalise their candidature.
  18.3 For the following General Assemblies all candidates should be presented three months in advance of the meeting.
  18.4 Formalisation includes a resumé of the candidate’s professional development and competence, and their interest in standing as a Board Member.

19. Composition
  19.1 The General Assembly decides on the number of Board Members.
  19.2 For the first term of the EADMT 5 Board Members are recommended.
  19.3 The Board Members decide on who will take on the position of the president, treasurer and secretary general and any other responsibilities.

20. Validation of the Rules of Procedures
The above Rules of Procedures are accepted by the General Assembly in Munich, on October, 25, 2010. Changes to the Rules of Procedure can be proposed by the Board or a member. A proposal must be received by the Board three months in advance of the General Assembly.